European Alternatives to Google Workspace
Google’s productivity suite covering mail, documents, storage and meetings. Below are 10 alternatives from companies headquartered in the Netherlands, the Czech Republic, Switzerland, Germany, Belgium, Latvia and France. 7 of them keep data in the EU only, and 5 have a free plan.
Headquartered in Europe
Every company listed here has its headquarters in the EU, EEA, UK or Switzerland, not just a data centre there.
Data location you can check
The pricing table shows whether each one keeps data in the EU only, offers an EU region, or does not say.
Outside the US CLOUD Act
US providers can be ordered to hand over data held in their European data centres. A European company with no US parent or US operations is outside that reach.
Compare Google Workspace Alternatives
| Company | Headquarters | Data Residency | Founded | Pricing | Open Source | Employees | Funding | Replaces | Website |
|---|---|---|---|---|---|---|---|---|---|
| Groningen, Netherlands | 🇪🇺 EU Only | 2026 | Paid business workspace plans with the full suite included | ❌ No | N/A | Independent, no outside VCs | Google Workspace, Microsoft 365, Gmail | Visit | |
| Prague, Czech Republic | 🇪🇺 EU Available | 2001 | Paid business plans for hosted or private deployments | ❌ No | N/A | Private company | Google Workspace, Microsoft 365, Outlook | Visit | |
| Geneva, Switzerland | 🇪🇺 EU Only | 1994 | Free tier, paid seat plans for business teams | ❌ No | ~250 | Private company | Google Workspace, Microsoft 365 | Visit | |
| Berlin, Germany | 🇪🇺 EU Only | 2014 | Paid plans from low monthly seat pricing | ❌ No | ~30 | Bootstrapped (Heinlein Group) | Google Workspace, Microsoft 365, Outlook | Visit | |
| Brussels, Belgium | 🇪🇺 EU Only | 1999 | Free tier, paid plans for custom-domain and team use | ❌ No | ~50 | Private company | Gmail, Google Workspace, Outlook | Visit |
Google Workspace Alternatives: Pricing and Hosting Compared
Starting prices are the lowest paid plan each vendor publishes. Check the vendor's pricing page before you buy, as plans change.
| Alternative | Country | Free plan | Paid plans | Open source | Data residency |
|---|---|---|---|---|---|
| Email.eu | Netherlands | No | Not published | No | EU only |
| IceWarp | Czech Republic | No | Not published | No | EU region available |
| Infomaniak kSuite | Switzerland | Yes | Not published | No | EU only |
| Mailbox.org | Germany | No | Not published | No | EU only |
| Mailfence | Belgium | Yes | Not published | No | EU only |
| ONLYOFFICE | Latvia | Yes | Not published | Yes | EU region available |
| Open-Xchange | Germany | No | Custom quote | No | EU region available |
| Tutanota | Germany | Yes | Not published | Yes | EU only |
| Wimi | France | No | Not published | No | EU only |
| Orneos | France | Yes | From €3/month | No | EU only |
10 European Alternatives
Email.eu
Dutch sovereign business workspace with EU-hosted mail, calendar, docs, drive, meetings, and chat for compliance-sensitive teams.
Czech business email and collaboration suite with mail, calendars, chat, meetings, storage, and documents in one workspace.
Swiss business email and productivity suite with custom domains, storage, meetings, and strong sovereign-hosting positioning.
German business email and office suite with IMAP, custom domains, and broader productivity tooling.
Belgian secure email and lightweight collaboration suite with OpenPGP, custom domains, and shared workspace features.
Latvian collaborative office suite for documents, spreadsheets, presentations, and workspace-style team collaboration.
German productivity suite that pairs email, files, calendar, and collaborative documents for teams wanting a broader sovereign workspace around office workflows.
German encrypted email and calendar service for teams that want low-cost sovereign mailbox hosting.
French sovereign collaborative suite with mail, drive, docs, tasks, calendars, chat, and meetings for teams replacing Google Workspace.
French workspace for freelancers and small businesses with email, files, calendar and video calls in one account, hosted in the EU with no ads or trackers.
What to Check Before Switching from Google Workspace
Where your data will be stored
7 of the 10 alternatives here say they keep data in the EU only. IceWarp, ONLYOFFICE and Open-Xchange offer an EU region alongside others, so choose it explicitly when you set up the account.
How you can try it
Infomaniak kSuite, Mailfence, ONLYOFFICE, Tutanota and Orneos have a free plan, so you can run a real test before cancelling Google Workspace. Open-Xchange sells on custom quotes only, which usually means a sales call before you can try it.
Open source
ONLYOFFICE and Tutanota release their software or models under an open licence, which makes it easier to self-host, inspect what runs, and move again later.
Security certifications
Certifications we have confirmed on the vendor’s own site: Wimi (ISO 27001, SecNumCloud). If your procurement requires one, check the others directly.
What you need to bring from Google Workspace
List the data, templates and integrations you rely on in Google Workspace, then confirm each one can be exported and that the alternative can import it or offers an API to rebuild it.
Frequently Asked Questions
- What are the European alternatives to Google Workspace?
- We list 10 companies headquartered in Europe that replace Google Workspace: Email.eu (Netherlands), IceWarp (Czech Republic), Infomaniak kSuite (Switzerland), Mailbox.org (Germany), Mailfence (Belgium), ONLYOFFICE (Latvia), Open-Xchange (Germany), Tutanota (Germany), Wimi (France) and Orneos (France).
- Is there a free European alternative to Google Workspace?
- Infomaniak kSuite, Mailfence, ONLYOFFICE, Tutanota and Orneos have a free plan. Free plans usually come with limits on usage or features, so check them against how you use Google Workspace today.
- Which Google Workspace alternatives keep data in the EU?
- Email.eu, Infomaniak kSuite, Mailbox.org, Mailfence, Tutanota, Wimi and Orneos keep data in the EU only. IceWarp, ONLYOFFICE and Open-Xchange let you choose an EU region.
- Is there an open-source European alternative to Google Workspace?
- Yes: ONLYOFFICE and Tutanota.